The Reality

You became a midwife to deliver babies — not to drown in paperwork.

Between back-to-back clinics, on-call births, and your own family, the daily admin work piles up. Labs go unreviewed. Sonogram results sit waiting. Faxes stack up. Charts fall behind.

You’ve tried hiring help. But a general VA can’t review charts. A student can’t take liability. You don’t need another assistant who has to be trained on midwifery — you need a midwife in your back pocket.

What if at the end of a long clinic day or a long birth, your labs, sono reports, faxes, patient messages, and medical records were already handled — and you could just focus on your family?

What We Handle

The daily back-office work, off your plate

Three categories of work that eat up a midwife’s evenings and weekends. We take all three.

Daily chart & lab review

We review every chart, daily. Labs, sonograms, and records are processed, flagged, and summarized — so nothing is missed and you walk into clinic already prepared.

Patient communication

We message your patients with routine results, explain what they mean in plain language, and loop you in only when your clinical judgment is actually needed.

Risk assessments & records

1st, 2nd, and 3rd trimester risk assessments. Final close-outs. Faxing pediatric records after birth. Birth certificate filing. All done — without you touching a screen.

EVERYTHING WE HANDLE, IN ONE PLACE

  • Lab review and processing
  • Ultrasound review and processing
  • Patient scheduling
  • Daily chart review
  • 1st, 2nd, 3rd trimester risk assessments
  • Final pregnancy close-outs
  • Messaging patients with routine results
  • Explaining lab and sonogram results to patients
  • Receiving, processing, and sending faxes
  • Daily recap message to keep you informed
  • Faxing pediatric records after birth

Every service is fully customizable to your practice. We work inside Client Care, Maternity Neighborhood, and Mobile Midwife.

HOW IT WORKS

From overwhelmed
to in control

Four simple steps. Most practices are fully onboarded within two weeks.

01

Discovery call

A free 30-minute video call. You share where your time is bleeding. We listen and ask the right questions.

02

Custom plan

We build a service plan around your EHR, patient volume, and workflow. No cookie-cutter packages.

03

Daily recap

You choose how to be informed. In-system tags, daily summaries, or both. You stay in control without doing the work.

04

Ongoing support

Midwifery is 24/7/365. So are we. Daily support, periodic check-ins, and unlimited HIPAA-compliant access.

Why Work With Us

The Only Back-Office Service Actually Run by Midwives.

Most virtual assistants don’t know what a lab result means. Most billers can’t review a chart. We can — because we’ve spent 43 years doing exactly this work.

I built and ran my own birth center for 20 years. I trained 23 midwives. I helped design one of the first EHR systems built for midwifery practices. I know what eats up your day because I lived it.

Experience you can trust

43+ years of midwifery practice management.
4,000+ births overseen. Former Midwifery Program
Director and Florida Council member.

Tailored to your practice

No two plans are the same. We adapt to your EHR,
patient volume, communication style, and the
specific tasks eating up your evenings.

HIPAA compliant, always

All communication runs through Google Chat —
HIPAA compliant by default. We follow the same
strict protocols I built into my own birth center.

Why Practices Trust Us

Numbers That Actually Matter

YEARS AS A PRACTICING MIDWIFE

BIRTHS OVERSEEN

MIDWIVES PERSONALLY TRAINED

YEARS RUNNING A BIRTH CENTER

Book a Free Discovery Call
Common Questions

Everything you're Wondering

How quickly will I see a difference in my practice?

Most clients feel real relief within 1–2 weeks. There’s a short onboarding period while we get into your systems and learn your workflow — but once we’re up to speed, your evenings start opening back up almost immediately.

Is Virtual Midwife HIPAA compliant?

Yes. HIPAA compliance is our #1 priority. All communication runs through Google Chat (HIPAA compliant), and we follow strict protocols on every chart we touch.

Which EHR systems do you work in?

We work in Client Care, Maternity Neighborhood, and Mobile Midwife. If you use a different system, ask us — we adapt.

Do you give medical advice to my patients?

No. We process and report — your practice remains yours. We flag adverse results and ask how you want to respond. All clinical decisions stay with you.

What does it cost?

Pricing depends on the services you choose and the size of your practice. We work on a monthly service contract, fully customized. You’ll get a clear quote on your discovery call.

Do you work with small practices?

Yes. Some of our favorite clients are solo midwives delivering 20–25 babies a year. If you need help, we’re here.

What does the daily recap look like?

You choose. Some practice management systems let us tag you directly with messages. Other midwives prefer a single end-of-day summary covering everything that happened. We adapt to how you want to receive information.

Get started

Ready to get your time back?

Book a free 30-minute discovery call. No pressure, no pitch — just a conversation about your practice and whether we’re a fit.

Book Your Discovery Call

Or reach out directly: virtualmidwifemd@gmail.com · 407-687-3138